Privacy Policy

Coldbrewed Creative LLC

Effective Date: October 19, 2026

At Coldbrewed Creative, we believe creativity is better when it's shared. We also believe your privacy deserves the same care and respect as the creative work you share with us.

This Privacy Policy explains how Coldbrewed Creative LLC ("Coldbrewed Creative," "we," "us," or "our") collects, uses, stores, and protects personal information when you visit coldbrewedcreative.com, participate in photography exhibitions, submit creative work, book photography experiences, or otherwise interact with our website.

By using our website, you acknowledge the information practices described in this policy. Where consent is legally required, we will request it separately.

1. Information We Collect

We collect information necessary to operate our website, communicate with our community, manage exhibitions, and provide photography-related services.

Information You Provide Voluntarily

Depending on how you interact with Coldbrewed Creative, this may include:

Your name, email address, and contact information.
Your photography business name, artist name, website, or social media profiles.
Photographs, image titles, artist statements, biographies, and other materials submitted for exhibition consideration.
Information provided when requesting or booking photography sessions or creative experiences.
Messages, questions, and other information submitted through our contact forms.
Email preferences when subscribing to exhibition announcements or community updates.

Information Collected Automatically

When you visit our website, certain technical information may be collected through Squarespace, Google Analytics, cookies, and similar technologies.

This information may include:

IP address and approximate geographic location.
Browser type and device information.
Pages visited and time spent on the website.
Referral sources and general website interactions.
Cookie identifiers and other analytics information.

We use this information to understand website activity, maintain functionality, and improve the visitor experience.

2. How We Use Your Information

Coldbrewed Creative uses collected information for legitimate business and community-related purposes, including:

Responding to inquiries and communicating with visitors.
Reviewing and managing photography exhibition submissions.
Contacting photographers regarding exhibition selections and participation.
Publishing selected photographs with appropriate artist attribution.
Organizing photography sessions, creative experiences, and future events.
Providing information about exhibitions, open calls, and community activities when requested or authorized.
Understanding website traffic and improving website performance.
Maintaining website security and preventing misuse.
Complying with applicable legal and regulatory obligations.

We do not automatically subscribe photographers to promotional email lists when they submit work to an exhibition.

3. Photography Submissions and Exhibitions

The Coldbrewed Collection provides opportunities for photographers to showcase their work through curated online exhibitions and, potentially, future physical gallery events.

When you submit photographs for exhibition consideration, we may collect your name, contact information, photographs, artist statement, and other submission details.

Selected Artwork and Public Attribution

If your work is selected for an exhibition, we may publicly display information you have authorized for publication, including:

Your name or professional artist name.
Selected photographs and their titles.
Your artist biography or statement.
Your website or social media links.
Your general geographic location, when provided and approved for publication.

Private contact information, including your email address, will not be published without your permission.

Copyright and Ownership

Photographers retain copyright ownership of their original photographs.

Submitting artwork does not transfer copyright ownership to Coldbrewed Creative.

The permissions granted to Coldbrewed Creative for exhibiting, displaying, and promoting selected photographs are governed by the applicable Exhibition Submission Terms.

Those terms will describe the permitted uses of submitted artwork, attribution requirements, and any permissions relating to future exhibitions or promotional materials.

Exhibition Archives

Selected photographs may remain publicly available as part of the Coldbrewed Collection's exhibition archive, consistent with the permissions granted in the applicable Exhibition Submission Terms.

Artists may contact us regarding their published information or requests concerning their exhibited work.

4. Website Hosting and Squarespace

Our website is hosted by Squarespace, a website-building and hosting platform.

Squarespace may process technical information necessary to operate, secure, and deliver our website, including IP addresses, browser information, device details, and website interactions.

Squarespace may also process information submitted through website forms and other integrated services.

Information processed by Squarespace is subject to its applicable privacy and data-processing practices.

For additional information, please visit:

https://www.squarespace.com/privacy

5. Google Analytics and Website Performance

We use Google Analytics 4, an analytics service provided by Google, to better understand how visitors discover and interact with our website.

Google Analytics may collect information about:

Pages viewed and visitor interactions.
Approximate geographic location.
Device and browser information.
Traffic sources and referrals.
Website engagement and navigation patterns.

We use this information to evaluate website performance, understand interest in our exhibitions and creative experiences, and improve the overall visitor experience.

Google Analytics uses cookies and similar technologies. Where required by applicable law, analytics tracking will be subject to visitor consent.

For more information about Google's privacy practices, please visit:

https://policies.google.com/privacy

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to support website functionality and understand visitor activity.

These may include:

Essential Cookies

Necessary for basic website functionality, security, and operation.

Analytics Cookies

Used to understand website traffic, visitor behavior, and website performance through services such as Squarespace Analytics and Google Analytics.

Additional Cookies

Other cookies may be used if we introduce new website features, integrations, or services.

Where required, visitors will be provided with options to accept, decline, or manage nonessential cookies.

You may also manage certain cookies through your browser settings.

Disabling some cookies may affect the functionality of certain website features.

7. Email Communications and Community Updates

Visitors may have the opportunity to subscribe to updates about Coldbrewed Creative, including:

Upcoming photography exhibitions.
New open calls and submission opportunities.
Featured photographers and community projects.
Creative photography experiences.
Studio development and future events.

We send promotional communications only when permitted by applicable law and consistent with the preferences you provide.

You may unsubscribe from promotional emails at any time using the unsubscribe link included in those communications or by contacting us directly.

Unsubscribing from promotional messages does not prevent us from sending necessary communications regarding submissions, bookings, or other services you have requested.

8. Photography Sessions, Bookings, and Payments

When you inquire about or book a photography session or creative experience, we may collect information necessary to coordinate and provide the requested service.

This may include your name, email address, telephone number, scheduling preferences, and relevant session details.

If online payment processing is offered, payments may be handled by third-party payment processors.

Payment providers may collect and process payment information according to their own privacy policies and security practices.

Coldbrewed Creative does not require visitors to submit payment card information through exhibition submission forms.

9. How We Share Information

We may share information with trusted third-party service providers when necessary to operate our website, manage submissions, communicate with participants, or provide requested services.

These providers may include:

Squarespace for website hosting and related services.
Google for website analytics.
Website form and file-storage providers.
Email communication services.
Scheduling and booking providers.
Payment processors, when applicable.

We may also disclose information when legally required, when necessary to protect our rights or the safety of others, or when you have authorized information to be published as part of an exhibition.

We do not publish private submission contact information as part of the Coldbrewed Collection without authorization.

Any use or disclosure of personal information for targeted advertising, including any sale or sharing as defined by applicable privacy laws, will be disclosed and subject to required privacy choices.

10. Data Storage and Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, including:

Reviewing exhibition submissions.
Communicating with participating artists.
Maintaining selected exhibition archives.
Providing photography services.
Maintaining necessary business records.
Meeting applicable legal obligations.

Information may be stored or processed through Squarespace and other service providers used to operate our website.

Submitted photographs that are not selected for an exhibition will be retained only as long as reasonably necessary for submission administration, unless a longer retention period is disclosed or legally required.

Selected artwork and authorized artist information may remain in publicly accessible exhibition archives in accordance with the applicable Exhibition Submission Terms.

You may contact us regarding the personal information we maintain about you.

11. Information Security

We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, and misuse.

We also rely on the security practices of our website hosting and service providers.

However, no internet-based service or electronic storage system can guarantee complete security.

We encourage visitors to avoid submitting sensitive personal information unless specifically necessary for a requested service.

12. Your Privacy Rights and Choices

Depending on your location and applicable privacy laws, you may have rights regarding your personal information, including the ability to:

Request access to personal information we maintain about you.
Request correction of inaccurate information.
Request deletion of eligible personal information.
Withdraw consent where processing is based on consent.
Unsubscribe from promotional email communications.
Exercise applicable choices concerning cookies and certain data-sharing practices.

We will review and respond to privacy requests in accordance with applicable law.

Certain information may need to be retained for legitimate business purposes, legal obligations, or other permitted reasons.

Requests involving photographs displayed in exhibitions may also be subject to the applicable Exhibition Submission Terms and copyright-related agreements.

13. International Visitors

Coldbrewed Creative is based in Arizona, United States.

Our website may be accessible to visitors from other states and countries.

Information submitted through our website may be processed or stored in the United States or other locations where our service providers operate.

Privacy protections and legal requirements may differ depending on your location.

As Coldbrewed Creative expands its exhibitions and services, we may update this policy to address additional applicable privacy requirements.

14. Children's Privacy

Our website and photography exhibition submission opportunities are intended for individuals aged 18 and older.

We do not knowingly collect personal information directly from children under the age of 13.

If we become aware that personal information has been collected from a child in violation of applicable law, we will take appropriate steps to address the situation.

Photographs featuring minors may be considered for exhibitions when the submitting photographer has obtained all necessary permissions and complies with the applicable submission requirements.

15. Third-Party Websites and External Links

Our website may include links to photographers' portfolios, social media accounts, galleries, and other independently operated websites.

These third-party websites maintain their own privacy practices and policies.

Coldbrewed Creative is not responsible for the privacy practices or content of websites we do not operate.

We encourage visitors to review the privacy policies of external websites before providing personal information.

16. Changes to This Privacy Policy

As Coldbrewed Creative grows, we may update this Privacy Policy to reflect changes in our website, exhibitions, services, technology, or legal obligations.

Any updates will be posted on this page with a revised effective date.

When required by applicable law, we will provide additional notice or obtain consent for material changes.

We encourage visitors to review this page periodically.

17. Contact Us

If you have questions about this Privacy Policy, your personal information, or how Coldbrewed Creative handles privacy-related matters, please contact us.

Coldbrewed Creative LLC

Arizona, United States

Website: https://coldbrewedcreative.com

Email: tonygist@coldbrewedcreative.com

Creativity is better when it's shared. Your privacy matters, too.