Your art. Your vision. Your rights.
At Coldbrewed Creative, we believe artists should always retain ownership of their creations. Submitting your work gives us permission to consider it for exhibition, but the artwork remains yours. If selected, we'll work with you to share your creativity with the world.
Open Call Submission Terms & Conditions
Coldbrewed Creative LLC
Effective Date: October 20, 2026
Thank you for your interest in sharing your creativity with Coldbrewed Creative!
Our open calls are an opportunity for artists and creatives to share their perspectives, connect with others, and potentially have their work featured in curated exhibitions and collections.
By submitting artwork to a Coldbrewed Creative open call, you acknowledge and agree to the following terms and conditions.
1. Eligibility
Participation in Coldbrewed Creative open calls is limited to individuals who are 18 years of age or older at the time of submission.
By submitting artwork, you confirm that you are at least 18 years old and legally eligible to participate.
Open calls are available to photographers and other eligible visual artists, subject to any additional requirements outlined for a specific exhibition, including geographic restrictions, artistic medium, and submission deadlines.
All submitted work must comply with the guidelines and requirements established for the applicable open call.
Coldbrewed Creative reserves the right to verify eligibility and disqualify submissions that do not meet these requirements.
2. Original Work and Ownership
All submitted artwork must be the original creation of the submitting artist or submitted with the necessary authorization from the applicable rights holders.
By submitting, you confirm that:
You own the rights to the submitted artwork or have obtained all permissions necessary to submit and authorize its use under these terms.
Your submission does not knowingly infringe upon another person's copyright, trademark, privacy, publicity, or other legal rights.
You have obtained any necessary permissions or releases for recognizable individuals, protected materials, or other elements featured in your work.
Artists retain full copyright and ownership of their submitted artwork.
Submitting artwork does not transfer ownership or copyright to Coldbrewed Creative.
3. Permission to Exhibit and Promote
By submitting artwork, you grant Coldbrewed Creative LLC a non-exclusive, royalty-free license to store, reproduce, and display your submitted work for the purposes of reviewing, evaluating, and administering the open call.
If your artwork is selected for an exhibition, you additionally grant Coldbrewed Creative a non-exclusive, royalty-free license to:
Display your artwork as part of the exhibition or associated online gallery.
Reproduce your artwork in exhibition-related promotional materials, including social media, websites, email newsletters, and digital announcements.
Identify you as the creator of the artwork using the artist name and information you provide.
Maintain reasonable archival records of the exhibition, including previously published exhibition pages and promotional materials.
These permissions are limited to activities directly associated with the applicable exhibition and its promotion or documentation.
Coldbrewed Creative will not sell, license to third parties for unrelated commercial purposes, or produce merchandise featuring your artwork without obtaining separate permission.
Coldbrewed Creative will make reasonable efforts to credit artists whenever their work is displayed or promoted.
4. Submission and Selection Process
All submissions are subject to review and curation by Coldbrewed Creative.
Submitting artwork does not guarantee acceptance into an exhibition.
Artwork may be selected based on artistic merit, originality, relevance to the exhibition theme, presentation, and overall curatorial direction.
Coldbrewed Creative reserves the right to accept or decline submissions at its discretion, consistent with applicable law.
Selected artists will be contacted using the email address provided with their submission.
5. Exhibition Participation
Artists selected for an exhibition may be asked to provide additional information, higher-resolution artwork files, or other materials necessary for presentation.
Specific exhibition details, including format, dates, display requirements, participation costs (if any), and delivery arrangements, will be communicated through the applicable open call guidelines or a separate participation agreement.
Submission alone does not obligate an artist to participate in a physical exhibition, provide physical artwork, or incur additional expenses.
Any printing, framing, shipping, sales, or other arrangements will require separate agreement when applicable.
6. Artwork Presentation
Coldbrewed Creative may make reasonable technical adjustments to submitted artwork for online presentation or exhibition promotion, including resizing, file-format conversion, and proportionate scaling.
We will not intentionally make substantial artistic alterations to submitted work without the artist's permission.
Promotional layouts may include appropriately sized previews or crops when necessary, with reasonable care taken to preserve the integrity of the original artwork.
7. Fees and Compensation
Any submission fees, exhibition participation fees, awards, compensation, or sales opportunities will be clearly identified in the individual open call guidelines.
Unless otherwise stated, submitting artwork does not entitle the artist to payment or compensation.
Coldbrewed Creative will not charge undisclosed fees as a condition of participation.
8. Withdrawal of Submissions
Artists may request withdrawal of their submitted artwork by contacting Coldbrewed Creative.
Withdrawal requests received before final exhibition selection will generally be honored.
After an artist has accepted participation in an exhibition, withdrawal may be subject to reasonable logistical limitations, particularly when exhibition materials have already been produced or published.
Coldbrewed Creative will make reasonable efforts to accommodate requests to discontinue future use of withdrawn artwork, although previously distributed promotional materials or existing archival documentation may not always be retractable.
9. Artist Information and Privacy
Information collected through the submission process will be used to administer open calls, review submissions, communicate with artists, and coordinate exhibitions.
Artist information will not be sold to third parties.
Personal contact information will not be publicly displayed without permission. However, selected artists' names, artwork titles, and approved biographical or professional information may be published in connection with an exhibition.
Submission does not automatically enroll artists in promotional email marketing. Any marketing subscription will require a separate, optional agreement.
For additional information, please review the Coldbrewed Creative Privacy Policy.
10. Right to Decline or Remove Artwork
Coldbrewed Creative reserves the right to decline, remove, or discontinue displaying artwork when reasonably necessary, including when:
The artwork violates these submission terms.
The submitter does not possess the necessary rights or permissions.
The artwork raises credible legal or intellectual property concerns.
The submission contains materially misleading information.
The artwork does not comply with the published exhibition guidelines.
Coldbrewed Creative may also make reasonable curatorial changes to an exhibition when necessary.
11. Responsibility and Liability
Artists are responsible for ensuring they have the rights and permissions necessary to submit their artwork.
Coldbrewed Creative will take reasonable care when handling submitted digital files but cannot guarantee against all technical failures, data loss, or unauthorized third-party activity.
To the extent permitted by applicable law, Coldbrewed Creative will not be responsible for indirect or consequential damages arising from participation in an open call.
Nothing in these terms limits rights or remedies that cannot legally be excluded.
12. Changes to These Terms
Coldbrewed Creative may update these terms from time to time.
The terms in effect when an artist submits their work will govern that submission unless the artist separately agrees to revised terms.
Material changes affecting previously granted artwork permissions will require appropriate notice or additional consent when applicable.
13. Contact
Questions about submissions, artwork permissions, or exhibition participation may be directed to Coldbrewed Creative through the contact information provided on our website.
Website: https://coldbrewedcreative.com
Submission Agreement
By checking the agreement box and submitting my artwork, I confirm that:
I have read and agree to the Coldbrewed Creative Open Call Submission Terms & Conditions.
I own or have the necessary rights and permissions for the artwork I am submitting.
I understand that I retain copyright and ownership of my artwork.
I grant Coldbrewed Creative the limited permissions described above to review my submission and, if selected, exhibit and promote my work.
I understand that submission does not guarantee selection or exhibition participation.